Real Estate Executive Assistant
Quick Apply 1 day ago Full Job Description Executive Assistant needed for a top-ranking real estate team in South Burlington, Vermont! We are in search of a self-motivated and results-driven professional who possesses a high level of personal accountability and thrives in a fast-paced environment with a lot of moving parts.
The ideal team member is a customer-focused, outside-of-the-box thinker and problem solver who is always looking to find ways to improve systems and processes.
This individual has a desire for growth, loves learning, and is not afraid to take initiative and get things done! They are highly organized, have extreme attention to detail, and operate with a strong sense of urgency.
They understand that small business owners wear a lot of hats and as the Executive Assistant to the team, they will too.
The ideal candidate is motivated to meet this challenge and is looking to grow into a position of leadership within the team.
Benefits:
Performance-based bonuses eligible after 90 days Paid Time Off (PTO) Continued education and training Rapid growth potential Employer Matched Retirement Fund Contribution Compensation:
$60,000 yearly DOE
Responsibilities:
Research, build, implement, and manage systems and processes in order to support the team's initiatives and goals Manage all parts of the buyer and seller transaction from new contract to post-closing, adhering to deadlines and ensuring all contingencies are met Maintain accurate and compliant files for all transactions Handle all client, agent, and affiliate communications (by phone, email, text, etc.
) Responsible for all listing management and the marketing of all team listings (through brochures, flyers, social media, online marketing, etc.
) Provide concierge-level service to all of our clients and affiliates (outside agents, lenders, attorneys, etc.
), ensuring they have a 5-star, exceptional experience working with our team Efficiently learn and utilize the team's current platforms and tools (Brivity, Dotloop, Paragon, Command, etc.
) Maintain the database and customer relationship management (CRM) system(s) Coordinate, execute, and attend client and team events Manage all office administrative duties for the day-to-day operation of the business - this can include delivering and picking up supplies and goods outside of the office as needed Provide assistance and support to all members of the team Handle all team marketing including the creation and execution of all print, mail, and email marketing Manage the team's social media channels, including creating Facebook and Instagram ads Write blogs and other copy for the team's website and other marketing materials Continue to take away day-to-day tasks from the Director of Operations, optimizing and organizing workflows and reducing redundancies Produce reports and presentations as needed along with writing and recording standard operating procedures and instructional videos for the team's manual
Qualifications:
At least 2
years of experience as an executive assistant, or experience performing supportive duties Strong desire to provide excellent customer service and a great customer experience Friendly and professional Impeccable organization and time management skills Excellent attention to detail and high-level accuracy with documents Experience handling confidential information and adhering to strict deadlines Ability to assess, prioritize and act quickly - can manage multiple projects at once Strong initiative and ability to see what's needed and take charge of getting it done Learning-based and solution-oriented with strong problem-solving abilities Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues A creative and innovative approach to thinking and problem-solving Dependable, with a strong desire to support the entire team in achieving their goals Values collaboration and the advantage of working with a team Able to work independently as well and appropriately manage time Excellent verbal and written communications skills Discretion and confidentiality Comfortable handling and communicating with strong personalities This person also must love learning and expanding both their personal and professional skills and knowledge Social media and email marketing experience preferred A background or experience in real estate is strongly preferred Customer service and administrative/assisting experience required Must have a vehicle and be willing to travel outside of the office for listing photo appointment Must be willing to obtain their Vermont Real Estate license (Employer will reimburse all related expenses) To apply for this position, you must submit your resume, take the Wizehire Personality Assessment, and answer all screening questions.
Applicants who do not complete all of these steps will not be considered.
About Company Templeton Real Estate Group is led by husband and wife duo, Jonathon Templeton, CEO, and Chelsea Harris, Director of Operations.
Jon began his real estate career with Keller Williams in 2011 after a lifelong obsession with homes and all things real estate.
Jon has been a top-producing agent in the state ever since and in 2016, he formed Templeton Real Estate Group with the intent of building a team that focuses on providing clients with knowledgeable agents and the customer experience they deserve.
Chelsea joined the team in 2019 and has brought her love of organization, efficiency, and systems building to continuously improve our processes and the service we provide to our clients.
Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
The ideal team member is a customer-focused, outside-of-the-box thinker and problem solver who is always looking to find ways to improve systems and processes.
This individual has a desire for growth, loves learning, and is not afraid to take initiative and get things done! They are highly organized, have extreme attention to detail, and operate with a strong sense of urgency.
They understand that small business owners wear a lot of hats and as the Executive Assistant to the team, they will too.
The ideal candidate is motivated to meet this challenge and is looking to grow into a position of leadership within the team.
Benefits:
Performance-based bonuses eligible after 90 days Paid Time Off (PTO) Continued education and training Rapid growth potential Employer Matched Retirement Fund Contribution Compensation:
$60,000 yearly DOE
Responsibilities:
Research, build, implement, and manage systems and processes in order to support the team's initiatives and goals Manage all parts of the buyer and seller transaction from new contract to post-closing, adhering to deadlines and ensuring all contingencies are met Maintain accurate and compliant files for all transactions Handle all client, agent, and affiliate communications (by phone, email, text, etc.
) Responsible for all listing management and the marketing of all team listings (through brochures, flyers, social media, online marketing, etc.
) Provide concierge-level service to all of our clients and affiliates (outside agents, lenders, attorneys, etc.
), ensuring they have a 5-star, exceptional experience working with our team Efficiently learn and utilize the team's current platforms and tools (Brivity, Dotloop, Paragon, Command, etc.
) Maintain the database and customer relationship management (CRM) system(s) Coordinate, execute, and attend client and team events Manage all office administrative duties for the day-to-day operation of the business - this can include delivering and picking up supplies and goods outside of the office as needed Provide assistance and support to all members of the team Handle all team marketing including the creation and execution of all print, mail, and email marketing Manage the team's social media channels, including creating Facebook and Instagram ads Write blogs and other copy for the team's website and other marketing materials Continue to take away day-to-day tasks from the Director of Operations, optimizing and organizing workflows and reducing redundancies Produce reports and presentations as needed along with writing and recording standard operating procedures and instructional videos for the team's manual
Qualifications:
At least 2
years of experience as an executive assistant, or experience performing supportive duties Strong desire to provide excellent customer service and a great customer experience Friendly and professional Impeccable organization and time management skills Excellent attention to detail and high-level accuracy with documents Experience handling confidential information and adhering to strict deadlines Ability to assess, prioritize and act quickly - can manage multiple projects at once Strong initiative and ability to see what's needed and take charge of getting it done Learning-based and solution-oriented with strong problem-solving abilities Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues A creative and innovative approach to thinking and problem-solving Dependable, with a strong desire to support the entire team in achieving their goals Values collaboration and the advantage of working with a team Able to work independently as well and appropriately manage time Excellent verbal and written communications skills Discretion and confidentiality Comfortable handling and communicating with strong personalities This person also must love learning and expanding both their personal and professional skills and knowledge Social media and email marketing experience preferred A background or experience in real estate is strongly preferred Customer service and administrative/assisting experience required Must have a vehicle and be willing to travel outside of the office for listing photo appointment Must be willing to obtain their Vermont Real Estate license (Employer will reimburse all related expenses) To apply for this position, you must submit your resume, take the Wizehire Personality Assessment, and answer all screening questions.
Applicants who do not complete all of these steps will not be considered.
About Company Templeton Real Estate Group is led by husband and wife duo, Jonathon Templeton, CEO, and Chelsea Harris, Director of Operations.
Jon began his real estate career with Keller Williams in 2011 after a lifelong obsession with homes and all things real estate.
Jon has been a top-producing agent in the state ever since and in 2016, he formed Templeton Real Estate Group with the intent of building a team that focuses on providing clients with knowledgeable agents and the customer experience they deserve.
Chelsea joined the team in 2019 and has brought her love of organization, efficiency, and systems building to continuously improve our processes and the service we provide to our clients.
Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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